Tax Strategy (March 2019)
Arup’s tax strategy aligns to the core values set down by our Founder, Sir Ove Arup. These values are fundamental to the way we operate.
We recognise that paying and collecting taxes arising from our activities is an important part of how our business contributes to the societies in which we operate.
The strategy is published pursuant to Schedule 19 of the UK Finance Act 2016.
The Group Finance Director has overall responsibility for all tax matters with the day-to-day management of our tax aspects delegated to our internal Tax function.
The approach to managing tax is to be integral to the wider business whilst ensuring we remain compliant with all relevant laws in the countries in which we operate.
There are two key areas in which the strategy is delivered:
In delivering the Arup’s tax compliance requirements, we aim to pay the right amount of tax when it becomes payable. We disclose to tax authorities, in a timely manner, any underpayments or inadvertent errors/omissions in tax returns.
We aim to be a good corporate citizen and pay tax in the right way. The attitude to tax planning is guided by Arup’s core values, which result in avoiding aggressive interpretation of tax laws. Where relevant, we utilise legitimate tax incentives offered by governments provided they align in substance with our commercial activities.
Use of external advisors
Arup uses external advisers to provide tax technical expertise and additional resource based on an assessment of risk and requirements.
Relationship with tax authorities
The Tax function manages the relationships with tax authorities and we are committed to being transparent and proactive in our dealings with the authorities.
We seek to resolve issues with tax authorities in an open, collaborative and professional manner.
Privacy notice for Arup.com
Please read this privacy notice carefully as it sets out how Ove Arup & Partners International Limited and its group companies (“Arup”) use your personal information. We may change this privacy notice from time to time by updating this page. You should check this page from time to time to ensure you are happy with any changes.
What information do we collect?
When you use this website, please bear in mind that we may collect the following information:
- the areas of the website that you visit
- information about your computer, such as which browser you are using, your network location, the type of connection you are using (e.g. broadband, ADSL etc) and your IP address
We do this by using cookies, which are small files that help us track how our visitors use the website and enable us to understand where we can improve your experience. If you would like to find out which cookies we use and the information they track see our Cookies notice
Once you submit or register information through our website we will know who you are and your activities on this website and information about you and/or your company may be recorded on our systems. For example, we may ask for the following information when you submit comments on our articles or download our publications such as the Arup Journal:
- your name
- company name
- email address
- postal address
- telephone number
- country where you are based
- Twitter name
- your comments/questions
- services/markets you are interested in
We may also collect personal information from telephone calls and/or other correspondence with you.What do we do with the information we collect?
The information we capture is used for various purposes. The main purpose is to use the information captured to provide you with the website and our services (whether available via the website or offline). We also use the information for:
- website development
- understanding how our visitors interact on the website
- understanding what our clients are interested in
- understanding what potential clients are interested in
- dealing with enquiries/concerns
- marketing our services and people to you
- market research
- service development
- internal record keeping
We would like to provide you with information about Arup's services and other information which we think you may find interesting. We may send you such information by post, email and/or telephone, unless you have asked us not to do so.
We will not provide your personal information to external organisations outside of Arup for marketing purposes without your explicit consent.
If at any time you do not want your information used for direct marketing purposes please contact us at email@example.com or follow the unsubscribe link in one of our marketing email messages.
Who do we share this information with?
As we are a global company, with offices spread across the world, we may need to share your personal information with our group companies in different countries. However, we are very mindful of data protection laws in each country. This means that whatever country you access Arup.com from, or engage us to provide services in (if different), we handle your personal information in line with that country’s data protection requirements.
We may share your personal information with companies acting on our behalf who will only use the information to provide that service. However, we will retain control of your data and any third party service provider that we use must act in accordance with our instructions. We may also share your personal information with a purchaser or potential purchaser of our business.
In some circumstances, we may have to disclose your personal information by law, because a court or the police or other law enforcement agency has asked us for it.
How to get copies of or amend the information we have collected
You may request details of the personal information that we hold about you under data protection laws. If you would like a copy of the information held about you please write to us at firstname.lastname@example.org or at: Privacy Coordinator, Arup, 13 Fitzroy Street, London, UK, W1T 4BQ.
If you think any information we have about you is incorrect or incomplete, please email us as soon as possible. We will correct or update any information as soon as we can.
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect, including locked cabinets, electronic password protection and pass card access to buildings.
If at any point you suspect or receive a suspicious communication from someone suggesting they work for Arup or a website claiming to be affiliated with Arup, please forward the communication to us or report the incident by email to CSIRT@arup.com or in writing to Arup, 13 Fitzroy Street, London, UK, W1T 4BQ as soon as possible.Linking to other websites
Our website or marketing email messages sometimes include links to other websites which are not within our control. Once you have left our website or email, we cannot be held responsible for the content of other websites or the protection and privacy of any information which you provide to those websites. You should exercise caution and look at the privacy statement applicable to the website in question.
Privacy notices for potential recruits
Notice – fraudulent use of Arup name
We are asking suppliers and partners around the globe to be alert to fraudulent activities such as invoice or “purchase order” fraud.
Criminals have used the Arup name to secure goods from unsuspecting companies who believe they are dealing with us.
Always double-check the identity of people making enquiries using the Arup name and if you have any doubts please contact email@example.com.
If you believe you have been the victim of fraud you should contact your local law enforcement agency immediately.
In accordance with our Group Policy on Ethical Conduct, we will implement systems that support our duty of confidentiality and respect privacy in our business relationships.
The firm protects the privacy of individuals (our employees and third parties) when handling any personal information and sees that the firm is compliant, as far as reasonably practicable, with relevant data protection and privacy laws by adhering to the following principles:
• Being transparent about the collection, use and disclosure of personal information;
• Collecting and using personal information fairly and lawfully;
• Only collecting personal information that is required and only keeping it for as long as is necessary;
• Keeping personal information accurate and up to date;
• Respecting the privacy rights of individuals granted by privacy laws;
• Keeping personal information secure.
We are committed to keeping abreast of all applicable data protection/privacy laws of the jurisdictions in which we operate.
Appropriate training and support is provided to see that all personnel are aware of the obligations set out in this statement, and follow the firm’s data protection procedures when handling the personal information of others.
Relevant security procedures are in place and guidance issued to staff explaining their data protection and security obligations.
When sharing personal information with third parties, we do so only where necessary and seek assurances that the third party has adequate security procedures in place to protect such information.
Clear processes are in place for individuals to raise concerns about how the firm processes their personal information and for resolving any such concerns.
Our privacy notices are clear, accessible and give sufficient information about how we use and share personal information and where personal information can be updated or corrected.
Personal information no longer needed for its original business purpose is deleted/destroyed in accordance with our retention and destruction procedures, unless we have a legal obligation to retain personal information for a certain period.
Personal information is only transferred outside jurisdiction to other Group companies in accordance with relevant legal requirements
This statement is made on behalf of the Group Board in line with the Policies that it sets and is implemented across all Arup operations through rules, procedures and guidance.
It is reviewed and approved annually, or more frequently where appropriate.
Download a copy of the Privacy Statement
Modern Slavery and Human Trafficking Statement
In accordance with our Group Policy on Ethical Conduct, we will treat people respectfully and maintain ethical business standards in all the markets in which we operate.
Arup is an independent firm of designers, engineers, architects, planners, consultants and technical specialists with 15,000 members of staff worldwide. We believe the risk of slavery and human trafficking in our business is low.
Specifically with regard to Modern Slavery and Human Trafficking regulation, during the relevant financial year, our policies and procedures were reviewed and updated.
Where Arup engages sub-consultants, and suppliers of services and equipment to our offices, we seek to agree contractual terms which require compliance with Modern Slavery and Human Trafficking legislation.
We are developing training for Arup staff involved in the selection and appointment of sub consultants and suppliers.
This is the modern slavery and human trafficking statement of Arup Group Limited (‘Arup’) for the financial year ending 31 March 2018.
Arup Group Limited
Registered in England Number 1312454
13 Fitzroy Street London W1T 4BQ
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